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Clerk, Procurement, Campus Store
Location:
Jamestown, NC
Description:
# RPM The Procurement Clerk is responsible for selecting and procuring various supplies, technology, software, gifts and apparel for five campus store locations. The Procurement Clerk meets with vendors and faculty and researches new trends or advances in product lines to make appropriate buying decisions that will bring the best values to students. Operates the Customer Service Desk at the Jamestown store day to day. Coordinate all merchandising and replenishment at all stores. Provides support for the Campus Store and Cashier Operations at the remote sites. Duties/Functions Procures, stocks and merchandises all school supplies, gifts/novelty items, uniforms, kits, software and technology items for the five campus stores; communicates with faculty by phone, email and office visits to complete supply orders; researches up-to-date supply items and changes. Requests adoptions from faculty bi-annually to procure required and optional supply orders for each class; meets with instructors (Nursing, Dental, etc.) to ensure that supplies, kits and clothing items are ordered for the various technical departments. Adopts required items into POS /website Keeps a standard of receiving procedures to assure inventory accuracy and training appropriate staff in correct receiving procedures Provides staff coverage for all Campus Stores day to day as required, which can include schedule changes and driving to the remote campuses. Orders and coordinates the distribution of graduation caps and gowns to students and faculty and staff; attends graduation committee meetings and commencement ceremony and directs the annual Graduation Fair event Coordinates with the Senior Operations Technician the processing of all receivers for merchandise into the point of sale system and maintaining price/margin integrity. Coordinates with the faculty to order uniforms and supply kits for Nursing, Dental, Culinary, Surgical Tech, Pharmaceutical, Transportation Technology, Welding, FIP , BLET , Cosmetology, Medical Assisting, Machining, Drama, Radiography and other programs. Adopts required supply kits and uniforms into the POS and Website Operates the Customer Service desk at the Jamestown store day to day. Orders pins and nametags for students in Dental Assisting, Dental Hygiene, Culinary, BLET , Surgical Tech, Cosmetology, Hotel and Restaurant, FIP , Medical Assisting, Physical Therapy and other programs Creates and updates supply data and tracks sales through the POS system to order supplies and process returns for vendor credit for all campuses Data entry into Colleague/Ellucian for receipting payments and sponsorships. Manages the colleges Vending Services program. Provides technical support for students, staff and other college personnel as it relates to campus store activities, registration and supplies Cashes out registers and check out cashiers on an as-needed basis Accepts, receipts and verifies for deposit all cash, checks or other negotiable instruments in payment of books, supplies, sundries, tuition, fees other miscellaneous income as applicable Directs the overall merchandising and pricing of supplies in all stores to maintain a neat, clean and orderly presentation. Assists with the campus store annual inventory Participates on college committees and attends college meetings and activities Schedules and participates in staff development activities that will improve job skills and enhance overall job performance Adheres to the colleges time and attendance policy Attends annual local, state and national college campus store buying shows, tradeshows and conferences as needed Demonstrates and models the colleges employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork Performs all duties as assigned by supervisor Difficult Challenges Comparing and analyzing trends in technology to keep abreast of changes in the laptop and computer industry. Analyzing the historical sales data, sell-thru, digital sourcing and general marketplace data and then working with the Assistant Manager to interpret this data correctly in ordering and procurement. Attending tradeshows and conferences and meeting with hundreds of vendors to compare and contrast pricing, packaging and overall value of products. Meeting with faculty to resolve conflicts, questions and provide information on required materials. Consults with the Assistant Manager on forecasting sales trends each semester based on enrollment. Contacts Daily: supply vendors (over 300) re sales meetings, reports, trending technology, pricing, invoices, tradeshows, negotiating Several times a week: Senior Operations Technicians re campus store updates, advising Several times a week: Assistant Manager re advice on buying and replenishment questions Several times a week: Retail Services Manager and Procurement Technicians re advice Weekly: faculty re planning, supply and uniform needs Quarterly: Senior Technician Accounts Payable re invoicing issues Quarterly: Procurement Technician re new vendor registration Education Required Associates degree required from a regionally accredited post-secondary institution. Education Preferred Bachelors degree in business, accounting or a related field preferred from a regionally accredited post-secondary institution. Experience Required Two years of experience working full time in a business or retail environment Experience Preferred Experience working in a college/university retail operation Retail Department Manager level experience Database project management experience Experience with Booklog software KSA Required Knowledge and skills acquired in retail merchandising principles Knowledge of computers and proficiency with the most current network applications used by the college including Microsoft Excel, Word, and email Ability to work additional hours or alter work schedule to accommodate the timely completion of assigned job tasks Ability to work with automated and manual accounting/records systems Knowledge of basic math and the ability to make simple arithmetic calculations Knowledge of college, system-wide, federal, state and local regulations, policies and procedures as it pertains to the area of responsibility Ability to keep accurate, detailed records in an organized manner and maintain appropriate level of documentation for audit reviews Flexibility in providing back-up assistance for various departmental areas as needed and other locations Ability to establish and maintain effective working relationships with co-workers, faculty/staff, administration and general public Demonstrated positive customer and quality focus by exercising human relations skills such as tact, diplomacy and professionalism Strong work ethic with the ability to use good judgment, identify alternative courses of action and perform assigned tasks with the appropriate level of direction and supervision KSA Preferred Knowledge and understanding of retail buying or replenishment, specifically in office supplies and apparel General understanding of purchasing and inventory control principals in a public agency setting Department/Job Specific Requirements Acceptable criminal background check Acceptable credit history report Possession of or the ability to obtain a valid NC state drivers license required. Must have and maintain a good driving recordThe following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter: Ethics Safety/Shooter on Campus Personal Information Protection Training ( PIP ) Anti-Discrimination/Harassment & Title IX Other training may be required as determined applicable. Physical Demands Physical Activity:Long periods of standing and or walkingEnvironmental Hazard(s): Posting Type Staff recblid 64qrorfs9e58c02jra6xt769kldtc1
Company:
Guilford Technical Community College
Posted:
January 1 on Recruitology
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More About this Listing: Clerk, Procurement, Campus Store
Clerk, Procurement, Campus Store is a Clerical Clerk Job at Guilford Technical Community College located in Jamestown NC. Find other listings like Clerk, Procurement, Campus Store by searching Oodle for Clerical Clerk Jobs.
Clerk, Procurement, Campus Store is a Clerical Clerk Job at Guilford Technical Community College located in Jamestown NC. Find other listings like Clerk, Procurement, Campus Store by searching Oodle for Clerical Clerk Jobs.