Coordinator, Innovation Project (Re-advertsied)

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Coordinator, Innovation Project (Re-advertsied)

Location:

Jamestown, NC

Description:

# RPM The Innovation Project Coordinator provides specialized support of a highly responsible and confidential nature to the CIO . This person works under limited supervision and must exercise initiative and independent judgment in setting priorities and carrying out all assignments. This individual must be able to work effectively with individuals at all levels within the college and serves as a liaison with a wide variety of groups outside the college: students, parents, business and community leaders, board members, elected officials, college presidents and system leadership. These contacts require tact, discretion, diplomacy, and good judgement. Excellent public relations skills are necessary and projection of a positive image for GTCC is required at all times. A sense of cooperation, cohesiveness, and teamwork is needed to allow the office of the CIO to run effectively on a day-to-day basis.The role aim is to help focus IT leadership efforts and provide/escalate data around the organizational aim of achieving an optimized mix among the IT project investments, making the best possible use of all resources and delivering the maximum value and benefits from projects and programs within the portfolio. The position includes some aspects and ownership for identifying, prioritizing, and coordinating project and program resources engaged with all or many of the initiatives within the IT or IT-related project portfolio. The Project Coordinator is a primary source and resource to the IT governance steering committee and senior executive engagement for communications and reporting the state and performance to expectations for the initiatives within the IT or IT-related project portfolio. Duties/Functions Serve as the primary liaison to the CIO . Coordinate with the CIO regarding scheduling including internal and external obligations, including coordination and prioritization of the CIOs daily appointments and business obligations. Coordinate meetings and conferences: help prepare agendas, record minutes, handle communications, travel arrangements, and the processing of related functions and documents. Call processing: The person in this position should be able to successfully resolve incoming inquiries or refer incoming calls to the respective employee or department while ensuring that appropriate calls are referred to the CIO . Monitor deadlines, status of documentation, scheduled activities, or other issues requiring timely action/response and ensures follow through. Tracks progress of innovation projects and utilizes effective workflow systems to increase efficiency and effectiveness. Research and source information to assist CIO with specific innovation projects. Provide specialized support to CIO relative to internal and external committee engagements. Duties include scheduling meetings, preparing agendas, documenting minutes, and preparing exhibits Coordinate college meetings, receptions, and events in support of Office of CIO initiatives Assist in the hiring processes for ITS Division by coordinating interview meetings/documents. Prepare new hire and separation documents, as well as prepare payroll and manage leave requests for ITS staff Conserve CIOs time reading, researching, and routing correspondence; drafting correspondence and documents; collecting and analyzing information; initiating telecommunications. File and retrieve documents and reference materials. Provide exemplary customer service in person, over the phone and via email. Treat customers with courtesy and respect, showing concern for their needs, and investigate and resolve concerns promptly. Help interpret, and be a resource for, policy for students, parents, and faculty/staff. Maintain confidentiality of information. Maintain budget records: recommend expenditure requests, monitor expenditures to ensure compliance with approved budget, recommend and process budget transfers. Assist in developing draft budget proposals as necessary for approved projects. Perform purchasing functions: research availability and pricing, assist in developing bid proposals, complete requisitions/contracts and process invoices for approval. Design, prepare, and proof read reports and/or presentation materials for the CIO . Help coordinate planning unit activities and timely completion of planning process/documents. Develop forms for college wide use. Serve on college committees and focus groups. Demonstrate and model the colleges employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork. Perform all other duties as assigned. Difficult Challenges Individual will be exposed to changing priorities Individual may encounter unhappy or difficult customers Individual may have to make accommodations to fir within budgetary guidelines Individual will need to be persistent with expectations when explaining deadlines and priorities to stakeholders Contacts IT governance steering committee CIO CFO IT leadership team and staff Business unit executives Other functional group executives Education Required Associates Degree in Business Administration, Project Management or related field from a regionally accredited post-secondary institution. Education Preferred Bachelors Degree in Business Administration, Project Management or related field from a regionally accredited post-secondary institution. Experience Required Five years of recent progressively responsible experience providing specialized support to a manager or executive, including evidence of experience in the following areas:o Thorough knowledge of project management, procedures and practices to include, accounting practices to track budget and expenditures, resource management and business analyst expertiseo Proficiency in Microsoft Office products and have experience using word processing, developing spreadsheets, developing presentations, and using database software applications Experience Preferred Proficiency in Microsoft Project, Project Server or other comparable project management software More than 5 years of recent progressively responsible experience providing project management support to a manager or executive Experience in an academic setting Recent experience with an enterprise student information system (e.g., Colleague) Possess an intermediate knowledge of database programs (e.g., Access) KSA Required Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation, and communication software. Willingness to be continually updated in these skills. Ability to work independently with limited supervision. Demonstrate initiative in upgrading skills with professional development opportunities. Ability to handle paperwork and confidential information with discretion and sensitivity. Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks. Ability to work efficiently and calmly under pressure. Strong verbal skills and personable manner in dealing with the public in person and on the phone. Ability to compose correspondence with correct punctuation and grammar. Strong proof reading skills. Ability to communicate effectively both orally and in written form. Punctuality and flexibility in time management. Neat, professional appearance. Proficient computer skills. Accuracy and attention to detail is a must Ability to organize and maintain files for ready access. Must be willing to work flexible schedules as needed. Will be in constant contact with public at times. KSA Preferred Department/Job Specific Requirements Takes responsibility for special projects and other initiatives on behalf of the CIO Works with business unit leaders to develop project and program resourcing strategies to ensure optimum support for projects and day-to-day operational activities Conducts meetings with senior IT leaders and key stakeholders across the organization to validate ITs understanding of business goals and effectively communicate the IT strategy Establishes and manages effective relationships between business partners and IT leaders Collaborates with IT and other business leaders to build, execute and monitor a digitalization strategy Contributes to and supports the investment strategy for digital initiatives Assists with IT planning and presentations, including oversight of IT management training initiatives, IT skills analysis, job description updates Fosters digital dexterity in IT staff by facilitating training, networking and upskilling opportunities Works with business unit leaders to develop project and program resourcing strategies to ensure optimum support for projects and day-to-day operational activities Supports continuous alignment of project investments and initiatives with business strategy based on changing functional needs, resource capacity constraints, risk exposure, and interdependencies Coordinates special projects and other initiatives Assists CIO in reviewing management processes to ensure compliance with the organizations strategy for corporate governance of information. Influences sourcing strategy and ensures effective management of vendors and sourcing relationships Tracks IT budgeting and cost estimation approaches, resource allocation, and reallocation for cost-optimization. Works with the CIO to translate business objectives to specific IT strategies, services and products Supports effective communication of IT strategy, services and products to the rest of the business Creates and communicates estimates of resources, timelines, and risks for delivering proposed strategies and plans Engage with and conduct quarterly (or at other intervals as specified) reviews with senior business, IT, executives, stakeholder committees, the IT steering committee and other relevant bodies to validate and assess the project portfolio, execute change, and reprioritize to meet business needs as required. Direct the development and maintenance of communications and reporting around the IT project portfolios, their contents and the individual performance of initiatives to stakeholder and/or governance boards, the IT steering committee, and senior executives.The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter: Ethics Safety/Shooter on Campus Personal Information Protection Training ( PIP ) Anti-Discrimination/Harassment & Title IX Other training may be required as determined applicable. Physical Demands Physical Activity:Primarily sittingEnvironmental Hazard(s): Posting Type Staff recblid 60fr4f9kzdf9xaxkg8ocsken259wjb

Company:

Guilford Technical Community College

Posted:

January 1 on Recruitology

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Coordinator, Innovation Project (Re-advertsied) | Coordinator Innovation Project in Other Job Job 1

Coordinator, Innovation Project (Re-advertsied)

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