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Accounts Payable Specialist
Location:
Saint Louis, MO
Description:
We are South City Hospital. Our primary function is to offer continuous nursing, medical, and other health and social services on a 24-hour basis, under physician directed care and RN supervision. We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities. WHAT WE OFFER Essential/stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members (including Full-Time and Part-Time) can benefit from. Hourly pay is negotiable based on experience. We offer competitive market pay and opportunities for bonus depending on great work performance (bonuses only apply for Full Time). Comprehensive Employee Benefits: Full-Time employees are eligible for various plans for medical, dental, and vision insurance. The Accounts Payable Specialist performs various accounting related duties for the hospital finance department in support of the hospital. PRIMARY RESPONSIBILITIES Oversees the daily processes of the department to ensure maximum efficiency and productivity. Receives accounting department mail. Opens and date stamps all accounts payable items. Sorts items between vouchers and invoices and by processor and delivers to appropriate processor. Receives invoices and credit memos and assigns vendor numbers. Matches invoices online to purchase order receiving, verifying quantities and prices. Works in an accurate and timely manner and in accordance with all established departmental standards. Reviews invoices and vouchers and determines the appropriate payment terms that are most cost effective for the company. Enters payment terms accurately and in accordance with company policy. Enters accounts payable vouchers daily, including check requests, inserting information such as date, invoice number, vendor number, department charge code and description of transaction Prints weekly accounts payable checks, mails checks and any attachments, and accurately files all documentation and copies of checks. Verifies and matches invoices to printed check audit report and creates voucher package. Verifies processed invoices and vouchers to the daily payment scheduler and documents the payment date on the invoice. Files scheduled invoices and vouchers in payment pending files. Prepares monthly accounts payable accrual for the staff accountant. Updates vendor listing with changes and additions in manes and addresses of vendors as needed. Obtain a monthly statement from every vendor who has the capacity to issue one. Compare each statement to South City's Accounts payable and resolve any variances. This will include phone calls to vendors to determine where payments were applied compared to where we applied them. Either the vendor or SC will need to make adjustments to the cash application in order to resolve differences. This is absolutely critical to ensure when future audits occur, that all balances match. Ultimately, the Accounts Payable Specialist is responsible for ensuring all invoices are received, approved and entered into the system timely. Any issues with departmental non-compliance must be reported to the CFO. Any invoices which have not been approved by the approving manager/supervisor within one week of submission to them, should be reported to the CFO A report should be run at the beginning of every week, which lists the outstanding PO's. All outstanding PO's which have not been matched to invoices should be investigated and resolved if appropriate. All communications from vendors should be answered within 48 hours The payment worksheet created by the CFO should be filled out, in full, each day as inquiries arrive. Files voucher packages and related paperwork in an accurate and timely manner. Maintains neat and orderly files and workspace for each phase of processing in accordance with departmental standards and policies. Rotates files to permanent storage at the end of the fiscal year. Reviews and approves scheduled payment dates report and tax detail report 3210D daily. Makes necessary changes to scheduled payment dates and tax accruals. Communicates with other departments and outside vendors in a courteous and professional manner to locate answers to questions and problems. Assists with year-end audit requirements, providing support in an accurate, timely and helpful manner as needed. Processes year-end Form 1099's. Attends departmental meetings and seminars as required, interacting in a positive and professional manner. Performs other duties as assigned. REQUIREMENTS Knowledge of medical terminology, anatomy and physiology, clinical medicine, surgery, diagnostic tests, radiology, pathology, pharmacology, and the various medical specialties as required in areas of responsibility. Knowledge of medical coding guidelines and practices and state and federal regulations. Excellent written and communication skills. Ability to decipher difficult handwriting. Ability to operate designated computer. Ability to operate independently with minimal supervision and maintain professionalism. Excellent customer service skills. Ability to be flexible with schedule and additional work assignment. Ability to work under pressure with time constraints and continual deadlines. Ability to concentrate and maintain accuracy in spite of frequent interruptions. Attention to detail. Accuracy in recording data and data entry. Ability to work as a team and develop a positive rapport with co-workers. EDUCATION Associate's degree in Finance, Business, Accounting, or related field preferred High School graduate or equivalent required Course work in accounting or bookkeeping is highly desirable Minimum 2 years experience in accounts payable administration. Prior knowledge of general accounting preferred.
Company:
South City Hospital
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Accounts Payable Specialist
Accounts Payable Specialist is a Accounting & Finance Accounts Payable Specialist Job at South City Hospital located in Saint Louis MO. Find other listings like Accounts Payable Specialist by searching Oodle for Accounting & Finance Accounts Payable Specialist Jobs.
Accounts Payable Specialist is a Accounting & Finance Accounts Payable Specialist Job at South City Hospital located in Saint Louis MO. Find other listings like Accounts Payable Specialist by searching Oodle for Accounting & Finance Accounts Payable Specialist Jobs.