SAFE Haven Seeking Office Assistant | Nonprofit Jobs in Raleigh | Office Assistant Jobs

Pam Miller

SAFE Haven Seeking Office Assistant

Posted on ABC11 Classifieds - 4 weeks ago

Company:: Safe Haven For Cats

Location:: Raleigh, NC

Features & Description

SAFE Haven for Cats
Job Description

Position: Office Assistant
Non-Profit Animal Shelter for Cats

Full Time: Monday-Friday
8:00 am – 6:00 pm
1 hour for lunch

Salary: Commensurate with experience

Available: Immediately

Essential Duties and Responsibilities:

The Office Assistant will be fundamentally responsible for the scheduling of clients into our low cost spay/neuter clinic.

Applicant must be enthusiastic, motivated and reliable. Applicant must be committed to superior customer and patient care services and detail oriented. Duties include communication skills, computer skills, scheduling and multiple telephone line interaction with clients.

The Office Assistant will maintain the office environment by answering phones, filing, and performing special projects such as direct mail campaigns, proofreading and editing and other office related work. Seasonally the Office Assistant will be asked to participate in special events planning and preparation, along with contacting and managing volunteers. Other duties will include processing of member and project donations, and the corresponding thank you process that applies to each donation.

Database Entry:
• Input constituent information into database, make routine address changes
• Prepare thank-you letters (new members, memorials, etc.)
• Prepare mailing lists, labels and donor reports for newsletters, Annual Report, special events and as otherwise required.
Membership Development:
• Assist with development and implementation of direct marketing solicitations and
membership mailings
Office Management:
• Maintain office filing and storage systems.
• Keep filing/document management system for electronic and paper documents organized
• Monitor and order office supplies.
• Perform errands that assist daily functions: post office, bank, Staples, Kinkos, etc.
Staff Assistance:
• Research, typing, correspondence, faxes, and filing.
● Prepare Board Manuals for new Board Members and annually update manuals for continuing Directors
• Keep updated Board contact list and assist with Board mailings
Communications:
• Maintain up-to-date press contact list and distribute press releases to same
• Assist with production of Annual Report, newsletters, and other publications
● Event planning and implementation: Assist in all aspects of event planning and implementation for SAFE Haven’s regular and ad hoc events:
• Help publicize SAFE Haven events
• Assist with creation of flyers, special event notices, tickets, press releases, etc.
• Assist at events, including setting up, breaking down and other tasks as needed
• Perform clerical duties for events (RSVP lists, task lists, auction lists, thank-you's, etc.)
• Assist with creation of displays
● Perform other tasks as identified by the Executive Director and Associate Director

QUALIFICATIONS AND SKILLS:
• Previous experience in an office setting required
• Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude
• Technologically literate with strong computer skills including familiarity with Microsoft Word and Excel and other commonly used software.
• Good internet skills, including use of e-mail programs and group messaging
• Good organizational skills and record keeping (attention to detail is critical)
• Cheerful presence and people skills
• Good oral and written communication skills
• Self starter who can work independently
• Skill in establishing priorities and managing workload
• Ability to follow directions

Supplemental Information:

Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:

Standing, moving or sitting for up to 8 hours a day.
Must be able to lift up to 20#.
Must be able to bend and kneel repeatedly.
Must have a good range of motion in joints especially wrists, knees and elbows.
Must have a good range of motion in your back for instance twisting.
Must be able to use a step stool.
Must possess excellent hand-eye coordination.
Must have good vision including peripheral vision, fine detail, distance, depth perception and the ability to focus.
Exposure to dirt, animals, kitty litter dust, and fecal matter.
Some exposure to bleach, Simple Green and antiviral enclosure cleaners.
Please email resume and cover letter to Kathy Burnet at info@safehavenforcats.org

No phone calls or visits to the shelter please.

SAFE Haven for Cats is an equal opportunity employeer.

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